BEA 2013
Tips & Tricks
Part 5: Bring
It On … Or Not
There is so much that goes into packing for a trip, but
especially a trip like BEA. The trick is to pack smart and only bring what you
need, not always what you want. Here’s a list of things to bring, leave, and consider.
BRING IT:
1. Suitcase:
Seems like a gimme, but remember you can bring a bag to BEA and check it. Please
do this. Your arms, shoulders, and back will thank you. I use the one I bring,
which means I unpack my clothes in the hotel room (so weird, right?) and use
that suitcase daily for the expo. Even if you can fit all your clothes in a
smaller suitcase, you may want to bring the bigger one, especially if you plan
on carrying some or all of the things you get at the expo (and in NYC) home
with you. I got a few books last year I couldn’t bear to send off with USPS in
case they got lost.
Make sure this suitcase is sturdy and can withstand
abuse. I saw several people who packed their suitcases full of books, totes,
and other swag only to have the handle rip off, the wheels warp, or the bag
itself tear apart. My aunt didn’t even attend BEA, but her suitcase broke being
hauled around Penn Station.
Seriously, guys, don’t try to be a hero and carry several
totes filled with books for hours on end. I’ve seen people do it and heard them
complain about achy shoulders and backs for all three days. Also? It’s not good
for you. Unless you’re in training for a triathalon.
2. Appropriate
Clothing: BEA is a working event.
I saw several people in cut off sweat pants that were made into fraying shorts
showing a healthy amount of booty cleavage and spaghetti strap tanks that had
more holes than a slice of swiss cheese. That’s just not appropriate for this sort of thing. Really it’s not appropriate
for anywhere but your house or WalMart.
I’m not saying you need a ball gown and tux, or even a
dress, but look professional. I did capris (black or khaki) and a top (not a
t-shirt, but something I would wear to my own job) with a clean pair of
sneakers. Some people wore a nice pair of jeans with a nice top. Please
remember to wear the right shoes. Saying your four inch stilettos are
comfortable while sitting down isn’t the same as tottering around all day in
them on a concrete floor.
Also, keep in mind you may be sitting on a floor during
down time. I got to BEA 2 hours early every day and sat on the floor while
waiting to get in. I couldn’t sprawl out comfortably in a skirt or dress. When
I was in line waiting for a signing for over an hour, I sat and enjoyed it.
Wear clothes that look nice, but are functional, too.
3. Food: By
now you’ve undoubtedly heard how expensive food is at the Javits (same price as
a sporting event or concert). Save money where you can and bring snacks. I
brought goldfish and pretzel fish which kept my tummy happy from breakfast
until dinner, and I could munch on them while waiting in line. I also brought
my own water bottle. My hotel was next to a Walgreens and I bought a few
bottles there for $.50 each. They were great to keep in my room and take to
BEA.
4. Locks: Make
sure you have a lock for your suitcase (you can get them cheap at Target and in
an array of awesome neon colors). I did hear that a few people had stuff stolen
even from the suitcase corral there. Make sure you can lock your stuff up so it
doesn’t get messed with. Yes, there are people “guarding” the area, but they
just check your ticket to make sure you have a bag there, take you behind the
curtain to where it is and leave you. These bags are packed so tightly,
wandering hands may wander into unprotected bags.
5. Copies of
Documents: I had copies of everything—train tickets, BEA registration
confirmation, passes, hotel confirmations, schedules … I had multiple copies of
everything in different locations so I was golden. But I’m extremely paranoid
about things going wrong/missing.
6. Emergency
Stash: I always carry an emergency stash of ibuprofen, Tylenol, pepto
bismol (the tablets), and immodium when I go away. I don’t want any crazy
stomach issues or a massive headache to slow me down. Keep a little pill box
with some of these things in it to toss in your bag. It takes up virtually no
space and you’ll be thankful you have it if you realize that Thai food you had
the night before doesn’t agree with your system.
LEAVE IT:
1. Purse: Leave
it in your hotel during BEA if possible. Bring your essentials: Credit card,
ID, money, etc. I recommend a nice wristlet that can be easily tossed into your
bag. Leave the Chanel bag home this time. Or, if you do bring a purse, make it functional.
I had a messenger bag I brought to the expo that had my
wallet, phone, camera, snacks, etc. It easily crossed over my chest, but I will
admit my neck got a bit sore after a while because I over packed it. Amazing
how much those small things can weigh when combined together for several hours.
I actually got a bag for BEA this year that doubles as a large purse for when
I’m not at BEA and a tote for when I am
at BEA.
[Side note: I know a lot of people think it's ridiculous to bring a tote to BEA when they're handing them out by the dozen inside, but I'll devote an entire post/vlog as to why I bring a pre-packed tote to BEA and what's inside in a few weeks.]
2. Unnecessary
clothes: Check the weather a day or two before you go and see what it will
be like that way you don’t pack everything from a parka to flip flops. The
weather in the North East can be kinda wonky this time of year. It could be 50
and windy (windy in NYC takes on a whole new meaning) or 80 and humid. Pack
accordingly.
The same goes for makeup, hair products, etc. Don’t pack
every bit of makeup in your drawer because you might need it. This can include jewelry, too. Think minimal. You
don’t need every necklace/ring/bracelet in your jewelry box. Bring stuff you
can use multiple days to save space.
But don’t under
pack either—had I check the weather the day before we left I would have seen
rain was predicted and not walked out of Penn Station into a downpour, soaking
myself and my suitcase while wearing flip flops. I was freezing by the time we got to the hotel and I could change.
Which reminds me, I owe that street vendor a hug for the
$5 umbrella he sold me.
3. Computer: I
really went back and forth on this one before I left last year and ultimately
decided not to bring mine. Thank God I made that call. The last thing I needed
was one more thing to haul around, plus I honestly wouldn’t have had time to do
anything with it. The days were spent at BEA, at night I did stuff in NYC and
when I was in the hotel I either wanted to read one of my shiny books or stare
at the wall while laying down until the room stopped spinning because I was so
tired.
If you have your heart set on blogging daily, then go for
it. But don’t be shocked if you don’t use it. Try bringing a netbook (mini
computer) or tablet.
4. Books:
Sounds silly, right? No need to bring books to an event giving away books.
There’s always a few people who bring a copy of their
favorite book when they find out that author is going to be at BEA so they can
get the book signed. If it’s an official signing line the author is in, odds
are the publicist will tell you there isn’t time for you to dig out your copy
to get that one personalized, too. Plus authors have a limited window during
signings—don’t make someone else miss getting a book because you wanted Julie
Kagawa to sign every copy of the Iron Fey
series you have. Please.
If you want to bring a book you’re desperate to get
signed, try hitting up an author if you see them on the floor when they aren’t
signing or for coffee or cupcakes one afternoon. But please don’t bring books
to BEA unless you absolutely cannot live without having it signed, and even
then, don’t hold up a line to get a signature.
This includes ereaders, kids. I’ve seen a few people
saying in posts this year and last how they want to bring their
Nook/Kindle/iPad/Whatever to read while waiting in line. Try reading one of the
dozen books already in your bag or talking to the people around you. We don’t
bite … Unless you’re in the Ellora’s Cave line. Then I believe biting is cool
as long as its consensual.
Ereaders are also heavy and breakable. Bring one to read
in the plane/train/car, but keep it in the hotel. If you’re worried about
security, most hotels have a room safe you can use.
CONSIDER IT:
1. Portable
charger: Most of us smart phone uses know how long it takes to drain our
battery. And while you can bring a wall outlet charger … Where will you plug it
in? Are you seriously going to sit and wait an hour while your phone charges in
the food court? Or leave it on a table when you go to a signing? Because I
didn’t see any places to plug in while waiting in lines at BEA.
A portable charger gives you so much freedom. I loved
tweeting, taking pics, and texting during BEA, but my battery was dying after 5
or 6 hours. Luckily I had a portable charger that fit easily in my bag. I could
stand in line or walk around and charge it without missing a beat.
2. Camera:
Seems like an easy one, but no, not really. Ask yourself if you’re the kind of
person who uses a camera or the camera on your cell phone. No need to bring
both to
BEA if you’re only going to use your phone. I found myself only using
my phone frequently because I would text or tweet and then snap a pic. My phone
was a heck of a lot easier to slip in and out of my pocket and this much easier
to use for pics.
This year I resolve to use my camera more because I love
my camera to pieces. See me not taking my own advice here?
3. Toiletries:
Talk to the people you’re rooming with and try sharing things. I’m rooming with
my mom, aunt, and cousin. There’s no need for all four of us to bring our own
hair dryer, curling iron, and straightener. We’ll share these things and save
suitcase space.
If you can share a tube of toothpaste, bottle of shampoo…
Every little bit helps. Have you seen the size of an NYC hotel room? These
things are SMALL, and the bathrooms are even smaller. There is no room for
multiple women to lay out their arsenal of supplies. Share what you can. Hit up
a dollar store, Target and WalMart to buy samples of stuff you use and then
throw them away when you leave your hotel. Remember the travel aisle in these
stores are your new best friends. You don’t need to bring your 64 oz bottle of
conditioner you got at the wholesale club. Grab a little bottle from Target for
$0.88 and fill that up.
4. Packing
supplies: While this isn’t a must, it might save you a dollar or two if you
go ahead and get packing supplies in preparation for what you’ll be sending
home. I brought a roll of packing tape and a sharpie (because I knew it would
be easier to read on a giant box than a pen) and it worked out great.
Previous BEA Tips & Tricks Posts:
